| Terms of use
v1.1 | November 2020

Important Information for Students

Dear Student,

Please read through this important information about the project.

You will be acting as historian and archivist during this project, and as such you will be reaching out to your local community to discover and gather information about the soldiers or individuals you are commemorating. Your mission is to uncover the untold stories of these people and to record their information in a permanent digital archive. You are the voice of today, we are gathering your historical research and seeing history through your eyes. You are part of Citizen History.

Be a respectful historian:

In the process of researching and creating your archive, you will use all the latest online tools, and we will give you all our experience and guidance to help you gather the stories which will be published on and which will become the educational resources of tomorrow. During the project you will photograph, film, record, sketch, note, listen, interview and search for the content of your archive and in doing so, it is important that you remember a few key rules:

  1. Always ask permission to photograph / record / interview
  2. Always state your intention for this content – i.e. online digital resource / digital archive
  3. Always respect your sources – they are providing their knowledge
  4. Always keep note of where you find your information – website URLs – Library Details
  5. Never use content without getting permission

Adding your own story:

A part of your published archive you have the option to create your own blog page. This page should outline your own experience during the project. Here you will list your own thoughts on your chosen soldier and on their experiences. This page is optional. Your teacher will encourage you to add your voice as this will be a valuable part of your archive for future visitors and students.

Project Disclaimer:

By creating a Student account on - you hereby acknowledge that:

  • You are aware that you are collecting information and content to create a permanent online resource.
  • You will take all necessary steps to ensure that the information you provide is accurate and truthful.
  • You will not include any information without permission
  • You will not include any information that would cause any hurt or dis-respect to your sources.
  • You will not include any information that would cause offense to any other individual.
  • You will ensure where possible that your information is verified by a reputable source.
  • You will include all your sources and references in your finished project.
  • You understand that some information may not be published, and that your teacher or project leader will have the final say on your published content.
  • You are aware that your published project will be viewable to all visitors to and searchable online.
  • You are responsible for all the information to add to the system including links to external resources

Important Information for Teachers & Educators

Dear Teacher,

Please read through this important information about the project.

As a Teacher User of you are the project leader for your invited Student Users. You are the moderator of your students' content. You have full access to your student’s work from your admin panel. From here you can review, approve and edit your student’s work, and you can decide if the finished work will be published. On choosing ‘Publish’ for any project - that project will appear on the archive page of This means that the project is then viewable to all visitors to - and is searchable online. You will ensure that there is no unsavoury or offensive content in your students work, and therefore, if that work is fit to become a published archive on

You will also decide the level of work for each of your students. Some students will have lots of usable information on their chosen soldier or individual, but some students will find it difficult to find information. This is fully dependent on your students abilities and their chosen soldier. As project leader, you will decide how much information is required from that student before their archive is deemed complete and ready to be published. Please note: even a small amount of information on a specific soldier is a useful archive for the future. You can find detailed information on project content and expected archive standards in your Teachers Guidance Documents.

Your students also have the option to add their own story to their archive. Please follow the guidelines herein to ensure that your students are not publishing any personal information or content that may cause harm or offense to themselves or others. As with their Soldiers story, - you as Teacher User and project leader are the moderator of this content and you can decide if this content is fit to publish.

As a Teacher User of you also have the ability to create and publish blog articles. Any content provided by you in a blog article is added under the terms herein and should at all times adhere to our content guidelines listed below.

Project Disclaimer:

By creating a Teachers account on - you hereby acknowledge that:

  • Your students are collecting information and content to create a permanent online resource.
  • You will take all necessary steps to ensure that the information provided is accurate and truthful.
  • You will ensure where possible that your students have permission to include their content.
  • You will ensure where possible that included information will not cause hurt, offense or dis-respect to your sources or to any other individual.
  • You will ensure where possible that information included is verified by a reputable source.
  • You will ensure where possible to include all sources and references in published projects.
  • You are the moderator of your students content and you have final say on whether a project is published.
  • You are aware that any published projects are viewable to all visitors to and are searchable online.
  • You are aware that you have the ability to un-publish any project at any time if any of the information has been identified as misleading, untruthful, hurtful or offensive.
  • You are aware that the system administrators of also have the power to remove any content provided and/or published by you and your students if this content is identified as being misleading, untruthful, hurtful or offensive.
  • You are aware that any content added to a blog article is also subject to our content guidelines and restrictions as outlined herein. This applies to blog content that is in progress or that has been published.
  • You are aware that any blog articles that have been published are viewable to all visitors to and are searchable online.
  • You are the moderator of all information added by your students including links to external resources.

GDPR is a cloud based collaboration tool for your classroom and in GDPR terms acts as a data controller. As a user of the service you are the data owner. Our system is designed to align with all data management and security measures - as outlined in the GDPR Act May28th 2018.

Your data & content

  • We only save your personal user data to provide our service.
  • We do not share your personal data.
  • Your project content is private until it is published by your project leader.
  • Your data is fully encrypted.
  • Your data is controlled by you.

What data do we store?

When you create an account on we will ask you to provide the following personal information:

  • Teacher information: Your Name or Username | Email Address | A Short Bio (optional)
  • Contact details: Your school or organisation | Name | address
  • Student information: Student Name or Username | Email Address | A Short Bio (optional)
  • Your project data - Your provided research and project content including text, video, audio, images or any other media.

How do we use your data?

Your data is used exclusively to administer your account and to provide the following:

  • A collaborative workspace for teachers and students
  • A digital archive containing your provided research and project content
  • A Student blog page of your story (optional)
  • A Teacher blog article (optional)

Access to your data

You have full access to the data we keep.

Your personal data: As a registered user of you have full access to the personal data we keep on our system. At any time, you can access your personal data by visiting your profile page This page allows you to update your data and security information.

You can change the info in your profile as often as you like.

Please note: For operational reasons, you cannot change your Email Address directly. We use this data to ensure that your account login works as expected. To make these changes, please contact

Research & Project Content

Research & project content added to can be accessed in the following ways:

  • Students can access their project content at all times
  • Students can edit or update their content at any time before the project is published
  • After a project is published content can be accessed but not edited or updated
  • Projects can be published and unpublished by the Teacher
  • Un-publishing an archive restores editability to the Student
  • Teachers have full access to Students content at all times
  • Teachers can edit or update Students content if that project is unpublished
  • Admin staff of can access Student content with permission from the Teacher
  • Admin staff of can edit or update any content with permission from the Teacher
  • Admin staff of can publish or unpublish content with permission from the Teacher
  • Relevant permissions can be given via email or via telephone call or via text.

Your right to be forgotten

We keep your personal data for at least 7 years, but at any stage you can request that we delete this data:

Deleting your personal data: For normal operations we keep your personal data for at least 7 years. This allows us to provide you with the best service. This approach allows us to administer our services effectively and provide you with a full user history.

As part of GDPR, you can at any stage request that we delete your data. This is called your "right to be forgotten” To facilitate data deletion we would ask you to contact to schedule this process.

Please note: This is a permanent process and cannot be undone. After deletion, you will need to provide all data again to re-use the service. This process will also remove your User History. For more information on this process, please contact


By creating an account on you hereby give consent to the use and management of your data as follows:

  • You understand that you are now giving consent to to use your personal data as provided by you during this account sign-up process and any data that you add to the system after login.
  • You have read and agreed with the reasons outlined pertaining to the use of your data.
  • You understand that you can access and edit your data at any time.
  • You understand that you can contact at any stage to request that your data be deleted from the system or request that your data is not processed.
  • You also understand that in the event of requesting data deletion, that all your data will be deleted and that you will not have access to the service.

Privacy | Cookies | Security

When using the website & online facilities, you are required to provide your personal data for the purposes of creating an account or logging into your account.

We use this information to operate, maintain, and provide to you the features and functionality of We also retain and maintain your project content. We may also retain any messages you send through This information is solely for the use of and to provide your account access and your content creation and collaboration tools.

Analytics information

We may directly collect analytics data, or use third-party analytics tools and services, to help us measure traffic and usage trends for These tools collect information sent by your browser or mobile device, including the pages you visit on our site and other information that assists us in improving our service. We collect and use this analytics information in aggregate form such that it cannot reasonably be manipulated to identify any particular individual user.

Use of certain service type information we collect about you:

We use or may use cookies (see Cookie information), log files & device identifiers to:

  • remember information so that you will not have to re-enter it during your visit or the next time you visit the site;
  • provide custom, personalized content and information;
  • provide and monitor the effectiveness of our service;
  • monitor aggregate metrics such as total number of visitors, traffic, and demographic patterns;
  • diagnose or fix technology problems;
  • help you efficiently access your information after you sign in.

Cookies information

When you visit, we may send one or more cookies — a small text file containing a string of alphanumeric characters — to your computer that uniquely identifies your browser and lets help you log in faster and enhance your navigation through the site. A cookie may also convey information to us about how you use the service (e.g., the pages you view, the links you click and other actions you take on the service), and allow us to track your usage of the service over time. A persistent cookie remains on your hard drive after you close your browser. Persistent cookies may be used by your browser on subsequent visits to the site. Persistent cookies can be removed by following your web browser’s directions. A session cookie is temporary and disappears after you close your browser. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. However, some features on may not function properly if the ability to accept cookies is disabled.

Email communications

We use the information we collect or receive, such as your email address, to communicate directly with you. We may send you emails from time-time containing relevant information to your account. To manage and administer these emails we use a third party service - currently - MailChimp. You may be invited to subscribe to the mail service when you create an account. MailChimp will ask you for the necessary information to provide a secure email delivery. If you do not want to receive such email messages, you can opt-out or change your preferences.

System emails

We also use your information to send you service-related emails (e.g., account verification, account confirmations and reminders, change of password confirmation etc.) You may not opt-out of these service-related emails.

Disclosure of Information to Third Parties

We do not share your personal data with third parties - and we do not share your unpublished project content with third parties. We will only disclose personal data if we are required to do so in order to comply with any applicable law or other statutory requirement. We may provide non-personal usage data to third parties, where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who visit our website, the demographic breakdown of our users, or the activities that visitors to our website engage in while on our website. The third parties to whom we may provide this information may include staff members and potential or actual advertisers.

Links to other websites - Research Library has included links to other websites as part of our Getting Started Page and as part of our Research Library. When connecting to other websites you will no longer be subject to this policy but to the cookie and privacy policy of the new site.

Privacy Policy

Where personal information is required to use or interact with, it is our policy that this information is private and confidential. The personal information you provide to is stored in a secure location, accessible only by appropriate staff, and is used for the purposes set forth in this policy, such as to provide the services of

Keeping your information safe cares about the security of your information, and uses commercially reasonable safeguards to preserve the integrity and security of all information collected through To protect your privacy and security, we take reasonable steps (such as requesting a unique password) to verify your identity before granting you access to your account. You are responsible for maintaining the secrecy of your unique password and account information, and for controlling access to your email communications from, at all times.

Website Security

No data transmissions over the Internet can be 100% secure. Consequently, we cannot ensure or warrant the security of any information you transmit to us and you understand that any information that you transfer to is done at your own risk. However, we use website security measures consistent with current best practices to protect the website, email and mailing lists. These measures include technical, procedural, monitoring and tracking steps intended to safeguard data from misuse, unauthorized access or disclosure, loss, alteration or destruction. In instances of misuse or unauthorized program incursion, our goals are to move quickly to isolate the problem, ensure or restore proper functionality and minimize any inconvenience to our users.

Updating, Verifying and Deleting Personal Data

You may inform us of any changes in your personal data, and in accordance with our obligations under the Data Protection Acts 1988 and 2003, Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 on the Protection of Individuals with regard to the processing of personal data and on the free movement of such data, and our obligations under the GDPR Act 2018, and any implementing and/or amending legislation as may be adopted in Ireland from time to time, we will update or delete your personal data accordingly.

You may also update your account information directly at any time by logging in to your account and changing your profile settings as described herein. To change your registered email, used to login to, please contact us with your request

Changes to the Web Site Privacy Policy:

If there are any changes to our Terms of use - this document will be updated and placed on

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